This online form provides the information that the District Commissioner needs to APPROVE an event to take place (i.e. POR 9.1b/9.1.c). Each group attending a Nights Away event will need to submit this information.

For all nights away events, all of the information below should be with your District Commissioner (or his appointee) SEVEN days before the event. Failure to submit this information on time may result in your event being cancelled.

For all nights away events at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner must receive a copy of the information FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary instead.

*Required field

    Your Name*

    Your Email Address*

    Permit Holder's Name*

    Permit Holder's Telephone*

    Permit Holder's Email Address*

    Group and District*

    Which sections is this event for?*

    Is the event leader the same as the permit holder?*

    If no, who is the Event Leader or Passport Holder?

    Event Leader or Passport Holder's Telephone and Email Address

    Name of Venue*

    Venue Address (including postcode)*

    Venue Telephone*

    Event Dates FROM*

    Event Dates TO*

    Number of nights*

    What type of event is it?*

    Numbers Attending






    Please provide some more details about the adults attending. What are their names and roles in Scouting?*

    Which one of the adults attending is your deisgnated first aider?*

    Are you doing any special activities that require permits?

    What are your InTouch details for this event?*

    Is your GSL/DESC aware of the event?*

    The Home District Commissioner is Tom Nixon. His telephone number is 07983621703.

    If you are using facilities not owned or operated by Scouting, such as Girlguiding sites or Youth Hostels, please tell us the name and telephone number of the host District Commissioner

    If you ARE using scout owned or operated facilities, please remind us of the Venue Name and Telephone Number

    By submitting this form, you confirm that you have checked the Prohibited and Restricted Camping Areas list and that this venue is not included on that list. Furthermore, by submitting this form, you confirm that all adults have undertaken the appropriate safeguarding checks (e.g. CRB)

    If you would like to send us a copy of your programme, or other documents, you may do so here.

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